7 tips for video call interview success on Microsoft Teams – Taylor Hopkinson
Microsoft Teams is one of the most popular tools that allows you to interview anyone be that in your office or in the convenience of your own home. Microsoft Teams can provide you with all the necessary tools to conduct effective interviews and make well thought-out recruitment decisions.
You can coordinate the entire recruitment process in a dedicated team in Microsoft Teams and create a channel specifically for interviews. You can learn more about how to use Microsoft Teams for HR in this blog post. To schedule an interview in Microsoft Teams, you can click on the Calendar tab, and input the email address of the attendee and specify other meeting details. You may also want to invite other members of your team to listen in. They will receive a meeting invitation to their inbox and will be able to join the meeting through the link in their web browser.
You may want to connect a few minutes before the interview starts to make sure everything is well set up. It goes without saying that you need to test your internet connection, mic, speakers, and camera to make sure everything runs smoothly.
The great thing about Microsoft Teams meetings is that you can hold them through any device. For example, if you have trouble with the speaker on your computer, you may want to connect additionally with your phone and put on your headphones. You can choose the image from the collection, blur your own background, or choose an image of your own. So, when you conduct your interview in Microsoft Teams, keep in mind that you will have to admit the candidate first. You can also choose to allow meeting participants to bypass the lobby, if needed.
Not only will you get a video of the interview, but also the meeting transcripts. This way, you can easily find the right part and analyze the answer. Make sure to let the candidate know that the meeting is being recorded. In any case, they will receive a notification in Microsoft Teams. Most recruitment processes these days require the candidates to complete a case study, prepare an analysis, a presentation, or other types of tasks that would show their competence.
This is where the screen sharing feature in Microsoft Teams comes in handy. After completing the assigned task, candidates can share their screen and present the work done in an interactive way. Like this, they can highlight the most important things and allow the interviewer to easily follow their presentation.
Similarly, by sharing your own screen, you can explain an assignment to the candidate or present them with any other information. To share your screen, simply click on Share on top right once you start the meeting.
Then, you can choose between different presenter modes and what exact content you wish to share — all your screen or just specific windows.
You may want to keep some notes during the interview. For example, you can give details about the case study the interviewee will need to work on, share some links with them, or other information.
On the other hand, they may want to share their portfolio, or, say, a website. Meeting notes will be available for both parties before, during, and after the meeting. After the interview is over, you will see the meeting chat that will show all meetings interactions. Then, you may want to download the transcripts and then share them as a document in a dedicated channel with your recruitment team, if needed. Thus, everyone can easily find all the information they need and make the right decision.
April 13, Olga Makarova. Table of contents. Why use Microsoft Teams for interviews Scheduling an interview Conducting an interview in Microsoft Teams Connecting Prepare the background Noise suppression Admitting from the lobby Recording and transcription Screen sharing Meeting notes After conducting the interview in Microsoft Teams. Office Support.
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The do’s and don’ts when attending a virtual interview – Origin Legal
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5 Tips for a Successful Microsoft Teams Interview
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Tips for a microsoft teams interview
Instead, more and more hiring managers are using tools like Microsoft Teams meetings to conduct interviews. Microsoft Teams is popular for businesses, as over , organizations use it as their primary messaging platform. A video interview can be much more convenient for both job seekers and hiring managers alike, especially if multiple team members will join the call.
Of course, an enjoyable virtual job interview can greatly improve the candidate experience. On the other hand, a haphazard video call with internet connection failures and other issues could make them think twice about working with you. By following some key guidelines for success, you can have confidence that your Microsoft Teams interviews will be just as successful as in-person interviews.
To schedule an interview in Teams, go to the calendar button on the left side of the app. This will open up the scheduler, where you can fill out meeting details and add people to the meeting. You can also schedule a Teams interview through Outlook.
Anyone who receives your invitation can join the interview by clicking on the meeting link. Those within your company can also open the meeting through the Teams app, while your interviewee would use the browser version. By adequately preparing both yourself and the interviewee for a successful virtual job interview, you can help everything go smoothly.
Ideally, your candidate will have a laptop or smart phone with a quality webcam as well as a strong internet connection. Headphones can also help you and the interviewee to reduce echo and background noise.
When you send a calendar invite for a Microsoft Teams interview, explain what technology they will need for the interview, as well as how long the call will take, who else will be on the call, and any other necessary details. Remember that they may not be familiar with Microsoft Teams, so let them know that they just need to click on the link to access the meeting!
Face-to-face interviews are often conducted in a private office or conference room. The same care should be taken by each member of your organization who will be participating in the virtual interview. Ideally, choose a room where you will be lit from the front, rather than the back. Front lighting reduces dark shadows and provides a flat, warmer light. If you have a window at your back, your face might be in shadow, making it harder for others on the call to see you properly. You can help the candidate better focus on you if you place yourself in front of an empty wall or another non-distracting background.
While virtual interviews can be more convenient for recruiting coordinators and job candidates, they can easily feel impersonal and rushed. This can reflect poorly on your organization and how seriously you are considering a candidate. This helps give a professional appearance that sets the tone for the interview and reflects on your entire team.
Looking directly into the camera during the call can also help foster a sense of having a face-to-face connection. You need to give the candidate your entire focus. Clearing your desk of everything but note-taking materials can also help. Even when both you and the candidate have strong internet connections, some lag and delay is inevitable.
This can get confusing, especially when trying to ask follow-up questions or share your screen. Similarly, when screen sharing, wait a few seconds after loading an image, web page, or presentation slide to give it time to load for others on the call.
You never know when technology problems might happen. No matter how unlikely these things might seem, prepare a back-up plan. For example, rescheduling your Microsoft Teams interview for a later date or switching to a phone interview can keep you and the candidate from scrambling if something goes wrong.
That way, you can quickly set up a new interview time if needed. This way, you can resolve any issues before the call starts. Microsoft Teams interviews can help streamline your interview process and make it easier to reach top candidates from across the country. By giving interviewees a quality video interview experience, you can level up your talent acquisition game. With Prelude, you can make Microsoft Teams, Skype, Zoom, and other video conferencing tools even more useful. Our platform makes interview scheduling headaches a thing of the past.
Our streamlined, flexible interview scheduling functionality provides a more engaging candidate experience, so you can enjoy successful interactions that boost your employer brand and reduce friction for interview candidates.
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